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Posted: Sunday, 13 November 2016, 0:37

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Contract type
Permanent

Description



KEY AREAS OF RESPONSIBILITIES:
1. Financial administrator & bookkeeping
2. Operations administration assistance & related administration
3. Project support administrator
4. Office supply co-ordination

DUTIES:
• Company bookkeeping & related administration, including bank payments on behalf of J Baris
• Draft sales invoices for approval, followed by submission of approved invoices to the clients (run from program Workflow Max & Xero).
• Draft Credit notes if required.
• Request Media jobs information weekly, notify Media sales of jobs to be invoiced weekly, submit statements of overdue invoices to Media monthly (Also check what works have been completed during the weekend)
• Academy training administration
• Processing & renewal of company certificates (Carbon Trust, Insurance, Achilles, etc.)
• Supporting tender processes (if required)
• Chase up sales for PO’s
• Check invoices from suppliers and contractors (confirm & compare with Purchasing & logistics manager)
• Upload documents related to invoices, bank statements, cash receipts (Accounting by Numbers)
• Validate payments on Xero
• Make bank payments on Wednesday and Friday
• Make the list of debt collection along with the sales team & chase up overdue invoices
• Preparing invoices (to be validated by J Baris)
• Payment protocol (subcontractors)

SKILLS & QUALIFICATIONS
• Computer literate – Microsoft, Outlook, Word & Excel
• Experience with accounting programs beneficial such as Workflow Max / Xero or similar
• 3 years’ experience in financial administration

PERSON SPECIFICATION
• Strong interpersonal skills and a desire to succeed in a fast paced environment
• Self Starter who maintains high levels of motivation and demonstrates resilience
• Strong analytical skills & the ability to work unsupervised.
• Good time management skills.
• Ability to co-ordinate works with other departments/companies to meet specific deadlines.
• Self motivated to constantly look to improve departmental processes, quality and performance standards.
• Dedicated, enthusiastic and conscientious approach to all tasks set.

COMPANY PERKS
• Company laptop (if required to work away from office)
• Paid leave (22 days per year pro-rata)
• Health care benefits (planned for 2016)
• Potential to grow within the company




+44(0)2075383339

• Location: London, Tower Hamlets, London

• Post ID: 16281234 uk
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